Accelerate your order processing with inventory management software
Robust inventory management software is key to ensuring records are accurate, reliable, and controlled for organisations of any size. Khaos Control combines your sales, stock levels, and returns into one central location. With such inventory software behind your operations, you’re able to get more orders out, increase efficiencies, and grow profit margins.
Synchronized data across your business
For multichannel retailers, the ability to sync data across multiple platforms is vital. This is especially the case when it comes to inventory. Our inventory software helps to centralise your customer’ actions in real-time, allowing you to handle your sales from a singular location. The real-time aspect of our inventory system ensures that decisions can be made fast, and information passed along is accurate for all members & customers of the business.
Instant figures and profit analysis
With fully integrated ICAEW accredited accounting functionality, you’ll have live financial reporting at your fingertips with our system. Delve into the analytics behind your inventory through our simple-to-use reporting functions that can help you identify areas such as your best and worst selling items.
Using integrated inventory management reports, monitoring your outgoings, expenses, and sales becomes a simple task. Quickly create sets of reports to display information on your orders, purchases, and promotions for individual items. For everyday reporting, you can monitor which products your picking and packing team have processed and what stages different orders are in.
Oversee multiple sites and warehouses
Whether you store items at a single warehouse location or across multiple sites, our inventory management software gives you a centralised overview of your entire warehousing operation.
Using handheld terminals and barcode scanning, your business can make quick work of booking in stock, batch picking, and item checks. That also means all background data processing and the generation of the necessary paperwork is done for you – keeping inventory levels up to date and warehouses operating smoothly.
Fully integrated with the UK’s top marketplaces
Gianni Germanidis, SG Interiors Couture Ltd
“I could not be happier with my decision to work with these guys. It’s made my business more organised, and made us more confident that we have all our inventory and order management under control. Absolute class act of a product and the team behind.”
Features to expand your order capabilities
Bundles and bills of material
Easily create product packs or bundles as separate stock items. Build different product combinations and experiment with marketing promotions whilst you do it.
Dropship with ease
Sync your drop-shipping suppliers instantly enabling your company to minimise costs on storage and increase your offering of products.
Speedy returns and exchanges
Create fast returns and exchanges directly from sales orders or our CRM, confident that all inventory levels are being updated behind the scenes.
Stock availability and reordering
When orders are flying, you want to carry on selling despite stock levels. Using back order reports, you’re able to quickly view your customers’ demands, and create purchase orders to match these needs.
Speed up your stock checks with barcode scanning
Make easy work of stock checks, deliveries, or picking and packing with our barcode scanning features. Reduce human error and increase efficiency in your warehouse.
Define your products with detail
A great stock control system will know no boundaries when it comes to product variation. Our size colour style functionality means you can quickly and consistently create SKU’s with multiple attributes.
Different types of inventory management
Manual methods/ spreadsheets
Using spreadsheets to track your stock ins and outs isn’t just an inexpensive option, but a familiar one too. With most businesses comfortable using Excel, tracking product SKU’s such as barcode, location, and value can be a simple task for smaller organisations. As well as formulas and calculations, Excel offers the option to split up your spreadsheets with different tabs.
With hundreds of templates available to help companies get started, working with spreadsheets is a good option for those with a small product range. Nevertheless, that’s not to say workarounds such as Excel don’t have limitations.
Cloud-based
As the name suggests, cloud-based inventory management software manages your business from any device with internet access. This means staying on top of your logistics from the office, at home, out on the round, or in-store.
Cloud or browser-based systems typically adopt a “pay as you go” approach. This removes the three major barriers companies face when introducing software to their operation: affordability, IT infrastructure, and low impact implementation.
Server-based
Server-based inventory management is built to handle significantly larger and complex operations. Unlike cloud-based systems where you’re reliant on your vendor to perform your backend services, server-based systems provide more visibility to what’s going on behind the scenes.
This level of infrastructure is suited for wholesalers or businesses with larger quantities of stock. It’s also suitable for those that have diverse products ranges and various attributes linked to their items. Pharmaceutical companies, for example, would need to be vigilant with ingredients, expiry dates, and suppliers.
Warehouse management
Warehouse management is designed to optimize your supply chain and fulfilment processes. For retailers operating across multiple sites, a dedicated system allows you to control multiple inventory lines from one source. This is also a perfect tool for fulfilment warehouses and 3PL providers looking to handle their client’s orders.
Warehouse inventory management will equip teams with HHT’s, barcode scanning, and the ability to track pallets on an individual basis. Likewise, the system will automatically assign staff with their jobs, and provide insight into which orders are with different teams.
See how our ERP software operates
Using an intuitive cloud-based platform, Khaos Control Cloud makes managing orders, returns, and your different selling channels simple. Watch how our ERP system deals with different inventory scenarios.
Chris Barlow at Modish Living
“Khaos Control has automated – and brought accuracy to – large areas of our stock management and customer order processing. We operate across 2 warehouses as well as drop-shipping and with some customisation the platform has it all covered. The implementation required an investment in time at a point where our order numbers were rising steeply. But with Khaos Control we are able to deal with these increased order quantities more efficiently and we feel prepared to handle further growth.”
Frequently Asked Questions
At its core, inventory management software is developed to integrate your business’s selling outlets whilst syncing orders, returns, customer information and accounts back to your back office.
Using advanced technology and automation, our system allows retailers of all sizes to manage, organise and track their purchases, product sales and other core processes.
Whether a business is operating online or in-store, making using of drop-shipping, or operating across multiple locations, an inventory system should manage it all from one central source. That means the ability to see at a granular level, everything that is happening with your orders; From how much stock is in your inventory, what’s on back-order, and what’s being held up in the warehouse.
With the right system in place, your business should also know the profitability around every item in your inventory, your most successful (and unsuccessful) promotions, as well as the performance of different suppliers. As well as equipping your team with the tools to work efficiently, you’re equipping your business with data to make important strategic decisions.
It’s common for small businesses to assume that inventory management is an expensive investment.
Traditionally, these types of services needed to be purchased outright hosted on site, and run by a set of developers. The costs involved in the upfront payment and ongoing upkeep often meant smaller businesses could not afford to invest. Fortunately, the growth of these solutions and ERP in general over the last century has fuelled the demand for more accessible products.
Cloud-based inventory management software is perfect for SME’s (small to medium enterprises) looking for a more affordable, and easy-to-implement solution. Instead of a one-off purchase cost, cloud-based platforms often employ affordable monthly subscriptions based on users.
For SME’s, it’s also worth remembering that implementing a cloud-based system won’t take nearly half the time that a larger-scale operation would. Within six weeks, businesses can have their entire operation running better than it ever did before. Find out more on our inventory management pricing here.
From the moment an order arrives on-site to the moment it leaves, our system will ensure every item is tracked, allocated, and delivered to the right place at the right time – be that among your warehouse, or with your courier. This is particularly useful for those making utilising drop-shipping and will never be in physical contact with any stock. Our shipping management features offer customers access to branded slips and invoices, shipping labels, unique courier rules and more.
Khaos Control is proud to offer integrations with many leading shipping couriers, but should you need an integration we don’t currently offer, our open API can align with your specific shipping requirements.
Whether it’s finances, sales, customers or suppliers, small business owners already have a lot to stay on top of. The simple fact is, if you’re handling stock in your business, you should be making the most of free or start-up stock control tools.
Advances in inventory and stock control technology mean there’s a number of different tools catered specifically for smaller businesses, all for a reasonable cost. Even if you’re not selling in large quantities, it’s important to track and monitor your inventory flow. As your business grows, so do the levels and scale of your inventory demands. Implementing the right tool means your business can scale gracefully, without the hassle of data migrations or training staff on new systems.
To make small changes to your current processes (with or without a system in place) we suggest checking out our inventory management tips for small businesses.
Whether you’re operating a single store, several retail outlets or multiple distribution centres, our software allows you to control each of your sites virtually, fulfilling orders and moving stock back and forth, all from one central location.
Out of stock of a product at one of your sites? The immediate visibility of stock levels means you can quickly fulfil orders with stock held at your other sites. This offers a new level of flexibility when it comes to sales order fulfilment, and ensures your customers stay happy, even in a stock emergency.
Just as a normal site would operate, you can use ‘virtual sites’ to separate stock for specific marketplaces, customer groups or trade shows.
The nature of living in such a connected world means it’s easier than ever for SME’s to expand their operations globally. Likewise, most wholesalers rely solely on buying and selling stock overseas, making a suitable inventory management system a critical part of their operation.
Khaos Control allows businesses to expand their inventory operations with ease, providing users with tried and tested international selling features. From automatically generated currency conversion rates to country-specific VAT and EC sales reporting, our international inventory features keep overseas operations streamlined and accessible.
Additionally, the support of our partnership with Global-e makes easy work of connecting your business with foreign customers around the world.