Build and Maintain Rewarding Vendor Relationships with Advanced Supplier Management Software
With the right system in place, staying on top of supplier information, costs and performance is easy. Our supplier management system (SRM) helps you quickly onboard new suppliers and build long-term, financially rewarding relationships with existing vendors. Stay on top of changes, risks and opportunities with in-depth performance tracking, maintain accurate data and automate
Find out how…
Who Is It for?
Our supplier management software (also known as supplier relationship management software, vendor management software, VMS or SRM), is designed for any company that works with third-party suppliers, whatever the size of your business, and however many suppliers you work with.
Designed to give you a single, centralised view of your supplier lifecycle, from onboarding to ongoing communications, reporting and contract negotiations, it’s the ideal solution for SMEs wishing to streamline their operations and remove the stress and burden of administrative tasks.
Vendor management made easy with automation
Whether you’re selling bespoke or mass-produced items, Khaos Control enables you to always get the most from your vendors. There is no limit to the number of suppliers you can define against a product and our Preferred Supplier flag helps keep purchasing decisions simple. You can also set minimum purchase order values and quantities along with carriage-free amounts, and the system will automatically manage these for you.
Make informed purchasing decisions with supplier price breaks
When purchasing inventory, prices can vary depending on volume and frequency. Khaos Control lets you configure product price breaks and supplier price lists that will automatically apply when you raise a purchase order. The system will also prompt you if your purchase order exceeds a quantity threshold that generates a new price.
If you’ve negotiated offers or special pricing with your suppliers, you can also add these to your purchase orders, giving you full pricing flexibility.
“Khaos Control was one of the few cloud-based stock control software systems available worldwide which offered comprehensive functionality at a very reasonable price, which as a start up company, dealing with overseas customers and suppliers, was essential.”
Kate Moss, Sales & Operations Manager at Bonlok International Ltd
Stay on top of performance with supplier tracking
Understanding the performance of your external suppliers is crucial for budgeting, purchasing, vendor relationships and managing stock levels. Khaos Control gives you a full overview of supplier performance.
Track every interaction and data point, from onboarding to order vs delivery dates to product returns. You can even compare costs, service levels and overall performance between suppliers, giving you more negotiating power when it comes to purchasing or procurement.
Record and manage supplier interactions and communications
Comprehensive supplier records provide a complete history of all interactions between your business and your vendors. You can define payment terms, settlement discounts and credit limits by supplier, enabling you to better manage your budget. With quick and simple supplier batch payment processing, you can focus on investing in the right product lines for you and maximising profits and cash flow.
With all this data just a few clicks away, you can focus on getting the best results for your business, rather than spending your time on repetitive admin tasks.
Supplier returns made simple
As Khaos Control is a fully integrated system, you can easily link customer returns and returns to your suppliers. Our software lets you generate supplier returns automatically when a customer returns a product. You can also do this manually if needed.
If you’re requesting a refund or exchange from your supplier, Khaos Control will raise the relevant purchase orders and credits so you don’t have to. Supplier management software removes all the headaches of the returns process and lets you focus on delivering an excellent experience for your customers.
Fully integrated to the UK’s top marketplaces
Essential Vendor Management Features
Supplier & performance monitoring
Track order vs delivery dates, QC metrics and returns percentages, and compare suppliers across cost and service levels, enabling better negotiation and performance management.
Supplier admin & payment controls
Access supplier history at a glance, set payment terms, settlement discounts, credit limits per supplier, and process batch payments efficiently to optimise cash flow.
ERP integration
Supplier data integrated with broader ERP modules (inventory, accounts, CRM), providing unified visibility, faster decisions, and fewer silos.
Automate supplier returns
Automatically generate returns and credits when customer returns are linked to suppliers—or raise returns manually—reducing administrative burden
Supplier Management FAQs
Supplier relationship management (SRM) is the process of managing, tracking and optimising your interactions with vendors. It covers the whole supplier lifecycle, from onboarding new suppliers and performance tracking to negotiating pricing and ensuring compliance. An SRM system, such as Khaos Control, makes this easy as all your supplier information and interactions are available in one place, enabling you to reduce costs, improve supply chain efficiency, strengthen partnerships and make smarter purchasing decisions.
Vendor risk management is about identifying and reducing potential risks when dealing with third-party suppliers. These risks could be financial, operational or compliance-related – really anything that could affect your business. By monitoring supplier performance and maintaining data accuracy, you can minimise disruption to your operations, protect your profitability and build long-term, beneficial supplier relationships.
Absolutely. There are no limits to the number of suppliers you can set against a single product, which makes performance and price comparison easy and enables you to make informed purchasing decisions.
Yes. Khaos Control is in itself a fully integrated ERP system, bringing CRM, ERP, accounting, warehouse management, supply chain management and multichannel capabilities into one centralised solution.
It also integrates with over 30 of the top online marketplaces, content management systems, payment platforms, distribution platforms and accounting systems, including Amazon, eBay, Stripe, WooCommerce, Shopify, FedEx and Quickbooks. If you cannot find your solution on our integrations page, speak to our team and we’ll be happy to discuss a bespoke integration solution with you.
Yes. With Khaos Control Cloud, all your data is accessible any time, anywhere and from any device, as long as it has internet connectivity. This means that all stakeholders have access to the same data in real time, making reporting and decision making easier and more efficient.
Yes—the platform supports international suppliers, currencies, and tax configurations, making it ideal for businesses with global supply chains.
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